Minutes of the Board of Finance meeting held on Tuesday, February 07, 2012 at 7:00 p.m. at the Old Lyme Memorial Town Hall.
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Present: ~Regular Members:~ Andrew Russell, H. P. Garvin, III, Christopher Kerr,
David Woolley
Alternate Members:~Anne Coburn, Robert Jose, David Kelsey
Bonnie Reemsnyder, ex-officio
Nicole Stajduhar, Finance Director
Mary Jo Nosal, Selectwoman
Absent:~~~~~~~~Regular Members:~Wayne Devoe, Janet Sturges
~Alternate Members:~~
Guest: Ed Adanti, Superintendent, Old Lyme Public Works
Gary Yuknat, President, Shoreline Sanitation, Inc.
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Mr. Russell called the meeting to order at 7:03p.m. Mr. Russell stated that there are two regular members absent. Therefore, a motion was made by Mr. Kerr, seconded by Mr. Woolley to have Mr. Kelsey vote for Mrs. Sturges and Mrs. Coburn vote for Mr. Devoe in their absence. Motion carried.
Mr. Russell stated that the items from last week’s agenda will be addressed first this evening.
Minutes of January 31, 2012
Minutes of January 31st were distributed and will be discussed and approved next week, February 14th meeting.
01-211-1200 Private Beach Associations
Mrs. Reemsnyder stated that the Snow Plowing Committee will be meeting to finalize the snow plowing decision. Therefore, it was decided, that in fairness to the beach road community, to postpone voting on the Beach Associations until a decision on snow plowing is made. It was decided to defer voting on Beach Associations until the March 6th meeting.
205 Other Public Safety
205-0500 Emergency Management
There was discussion on the donation of an ambulance to the Emergency Management office. After careful consideration, it was decided that it isn’t feasible to fund a vehicle full-time for the amount of time that it would be used in an emergency. There was discussion on the RadioStat request.
Board of Finance Meeting February 07, 2012
A motion was made by Mr. Kelsey, seconded by Mr. Garvin and passed unanimously to approve $2,200 for Emergency Management. Motion carried.
205-0510 Valley Shore Communication
Mrs. Reemsnyder stated that she spoke to Valley Shore and they are still awaiting figures from the State. They are hopeful that the amount will remain the same for the upcoming fiscal year. It was decided to table Valley Shore Communications.
205-0520 Volunteer Ambulance Association
Since the Ambulance budget is comprised of all salaries, it was tabled for this evening.
205-0530 Animal Control
The Animal Control budget was reviewed. Increases are in the areas of vehicle maintenance and repair, heating fuel and animal expense. Mrs. Reemsnyder has spoken with the animal control officers and reviewed the budget in detail. Discussion on consolidating Animal Control offices with the Towns of Waterford and East Lyme is still ongoing, but not likely to take place earlier than September.
A motion was made by Mr. Kerr, seconded by Mr. Woolley, and passed unanimously to approve $23,110 for Animal Control. Motion carried.
205 Public Safety
205-0580 Resident State Police
As previously discussed, the Town also has six police officers for a total of seven police officials, plus part-time officers. According to the contract, the Resident State Trooper expense to the town is 80% of the Resident State Trooper and 63.60% of the fringe benefits, which equals $98.00 (1.5 plus 63% fringe) per hour, which equals to $109,847.74, annually.
A motion was made by Mr. Kerr, seconded by Mr. Kelsey and passed unanimously to approve $120,396 for Resident State Police. Motion carried.
Board of Finance Meeting February 07, 2012
205-0590 Municipal Police
Last week, Officer Heinssen reviewed the town's police budget for fiscal year 2012. The two areas discussed is the transfer of day patrol in the Miami Beach area to the Old Lyme Police and replacement of a 2008 Ford CVPI with 101,000 miles.
The Crossing Guard expense is 100% reimbursed by the school district. Officer Heinssen detailed the operating line items stating that the transfer of day security to the police will impact the budget.
A motion was made by Mr. Kerr, seconded by Mr. Kelsey, and passed unanimously to approve $670,621 for Municipal Police. It should be noted that most of the salaries are by contract, excluding the secretary and crossing guard.
205-0595 Rogers Lake Patrol
Last week, Mr. Secord reviewed the budget with the estimated cost of Patrol services for Roger's Lake. The budget is 50% of the entire budget and the other 50% will be paid by the Town of Lyme.
A motion was made by Mr. Kerr, seconded by Mrs. Coburn to approve $6,325 for Old Lyme’s share of the Roger Lake Patrol budget. Motion carried.
203 Public Works
Mr. Adanti highlighted the budget worksheet for Public Works operating expenses and summarized the expenses. He explained the various areas of increase and decrease. Increase in vehicle maintenance is part of an ongoing maintenance program that has been put in place and there will be an increase on truck parts. Training line is for a once a month safety program in order to be compliant with OSHA regulations.
A motion was made by Mr. Kerr, seconded by Mrs. Coburn to approve $449,390 for Public Works, minus salaries. Motion carried.
Public Works: Capital
Mr. Adanti stated that there was an increase in the sweeper expense by $3,000 since previously quoted. There was a discussion on the cost and timeline regarding taking possession of the new sweeper. Mr. Adanti stated that within five years, the gas tanks need to be removed from the ground. The budget to remove the old tanks and install new, above ground tanks is $200,000, which need to be added to the Five Year Capital Plan. It was discussed to include in the Capital budget in two $100,000 installments.
Mr. Adanti distributed the various areas that Public Works is responsible for mowing. He is requesting funds to purchase a back up mower for alternating machines to increase life expectancy of older mower. Mr. Adanti highlighted road rail projects on Boggy Hole and Lords Meadow areas.
Board of Finance Meeting February 07, 2012
213-0011 Sanitation
213-1300-0011-000 Municipal Refuse Collection (MSW)
Mr. Yuknat stated that the increases are in the truck maintenance and repair labor and cost of fuel.
A motion was made by Mr. Kerr, seconded by Mr. Kelsey, and passed unanimously to approve $357,371 for Municipal Solid Waste. Motion carried.
213-1300-0011-001 Single Stream Recycling
Mr. Yuknat highlighted the Single Stream Recycling program and its growing popularity.
A motion was made by Mr. Kerr, seconded by Mrs. Coburn and passed unanimously to approve $175,718 for Recycling. Motion carried.
213-1300-0560-000 Connecticut Resource Recovery Authority (CRRA)
It was decided to pass on voting on CRRA this evening.
213-1320 Recycling
This includes recycling functions performed at the Transfer Station.
A motion was made by Mr. Kerr, seconded by Mr. Kelsey to approve $19,220 for Recycling. Motion carried.
213-1330 Household Hazardous Waste Facility
This includes approximately sixteen dates, from April through November, at the Essex Transfer Station, on Dump Road, in Deep River.
A motion was made by Mr. Woolley, seconded by Mr. Garvin to approve $17,753 for Household Hazardous Waste. Motion carried.
213-1340 Transfer Station
This is for the daily operation of the Transfer Station on Four Mile River Road.
Board of Finance Meeting February 07, 2012
A motion was made by Mr. Kelsey seconded by Mr. Kerr to approve $76,200 for the Transfer Station without salaries. Motion carried.
213-1350 Septage
Table until next week, February 14th.
01-210 Capital Project Funds
Mrs. Reemsnyder outlined the Capital Project Funds, which are monies taken out of the budget to pay for non-recurring purchases of equipment and/or services. The following transfers are recommended:
Revaluation - $20,000 – an increase in physical revaluation.
A motion was made by Mr. Kelsey, seconded by Mrs. Coburn to approve $20,000 for Revaluation. Motion carried.
Landfill Closure - $100,000 - Mrs. Reemsnyder met with Anchor Engineering to discuss the landfill closure. She highlighted related expenses.
A motion was made by Mr. Woolley, seconded by Mr. Garvin to approve $100,000 for Landfill Closure. Motion carried.
Open Space - $75,000- Open Space Commission request
A motion was made by Mr. Kerr, seconded by Mrs. Coburn to approve $75,000 for Open Space. Motion carried.
A motion was made by seconded by to approve $ for Capital Projects Fund. Motion carried.
01-215-1500 Debt Services
Mrs. Stajduhar stated that the Debt Service Principal will be $250,000 and the Debt Service Interest will be $98,813.
A motion was made by Mr. Kerr, seconded by Mr. Woolley and passed unanimously to approve $348,813 for Debt Service principal and interest. Motion carried.
Board of Finance Meeting February 07, 2012
Financial Reports/Chart of Accounts
Mrs. Stajduhar highlighted the January 2012 Financial Report notes for the Revenues stating the total tax collections for property tax were $9,593,820 and current levy is at 97% collected. $22,879 was received from Police Private Duty work performed. $5,850 was received from RSD#18 for the Crossing Guard. Half of the Town Aid Road grant in the amount of $57,390 was received. $38,496 was received for the Tax Relief for the Elderly and $5,547 was received for Veteran’s Tax Exemption. January revenues not reflected in the reports include Building fees of $10,000.
Mrs. Stajduhar detailed the January 2012 Financial Report notes for the Expenditures and highlights include: Special Deductions – Pensions: 2nd quarter payment of $33,061 was made. Under Public Safety – Volunteer Firefighters/EMT pension: 100% of contribution in the amount of $36,984 was made.
Other Business
Mrs. Stajduhar stated that she received a request to have the R-10 funds re-instated for use on the applications for “Year Round Use”. These funds will be used for engineering purposes.
Mrs. Stajduhar stated that she will solicit a few auditors to see what the price will be for auditing services for next year.
Mrs. Stajduhar spoke about the W-2’s for the volunteer fire fighters tax abatement
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, February 14, 2012 at 7:00 p.m. Budgets for Fire Services, Social Services, Septage, Parks and Recreation, and Fire Marshal are scheduled for discussion.
A motion was then made by Mr. Kerr, seconded by Mrs. Coburn and passed unanimously to adjourn the meeting at 9:42 p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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